Registration and payments

How to Create a Registration Waiver

Create, review, attach, test, and track a league waiver without editing the text after people have signed it.

By LeagueArc Product Team Reviewed by LeagueArc Product Operations Last updated 2026-08-09 8 min read

The short answer

Create the waiver in Waivers for the correct organization and league, use reviewed legal text, activate it, and attach it to the intended registration flow. Test the signature experience before launch and preserve signed versions rather than silently changing terms after acceptance.

Before you start

Administrator access.
League-approved waiver text reviewed for the applicable jurisdiction.
A destination league and registration flow.
A policy for minors and guardians where required.

Step-by-step instructions

Prepare approved text

Obtain the exact title and body approved by the league. LeagueArc provides workflow storage, not legal advice.

Create the waiver

Open Waivers, select the intended league when prompted, enter the title and text, and save it inside the current organization.

Set its active state

Activate only the current version. Retire obsolete versions without destroying their historical signature records.

Attach it to registration

Open the target season's Registration setup and require the waiver in the appropriate signup path.

Test the signer experience

Verify the text, acknowledgement, signer identity, guardian path, and required state on both desktop and mobile.

Monitor signatures

Review waiver signature status from Waivers or Registrations and follow up before participation according to league policy.

What success looks like

The intended registration flow records acknowledgements against an organization-scoped waiver version that administrators can audit.

Common errors and fixes

The waiver does not appear

Confirm it is active, belongs to the same organization and league, and is attached to the selected registration flow.

A registrant bypasses the field

Check that the waiver is required and retest the exact public form being shared.

Text needs a legal update

Create or publish the revised version prospectively and preserve the historical version and signatures.

Where this lives in LeagueArc

Product area: Waivers and Registrations
Access: Administrators configure; registrants acknowledge
Records affected: Waiver, versioned text or status, WaiverSignature, and registration relationship
Data boundary: The active organization and selected league or registration