Scheduling
How to Schedule Around Venue Blackouts
Block unavailable venue dates, generate a schedule that respects them, and diagnose conflicts before games are published.
The short answer
Add the venue first, record every unavailable date as a venue blackout, and only then generate or revise the season schedule. LeagueArc checks organization-scoped venue and team blackouts while placing games, but administrators should still review the finished draft.
Before you start
- Administrator access.
- A venue in the current organization.
- The exact unavailable dates from the facility.
- A season schedule window.
Step-by-step instructions
Confirm the venue
Open Venues and confirm the facility name, location, and active status. Do not create a duplicate venue to work around unavailable dates.
Add blackout dates
Record each unavailable day against the venue. Use a clear reason such as holiday closure, tournament booking, or maintenance so another administrator can audit it.
Check the schedule window
Make sure the blackouts fall inside the season dates and that enough alternate playable slots remain.
Generate or regenerate
Run the schedule workflow after the blackouts are saved. The scheduler excludes blocked venue dates and also checks team blackout dates.
Review conflicts
Scan the proposed fixtures by venue and date. If a blocked date still appears, verify that the game and blackout reference the same organization-scoped venue record.
Handle a late closure
For a blackout added after publication, reschedule the affected games individually and communicate the changes; do not rely on regeneration to preserve every manual edit.
What success looks like
Common errors and fixes
The generator reports too few slots
Add dates, times, or venues, or reduce the number of requested games. A blackout removes capacity from the schedule.
A blackout is ignored
Confirm its scope is Venue, its venue matches the game venue, and its date is correct in the organization's timezone.
An existing game remains on a newly blocked date
Move or cancel that game manually; adding a blackout protects new scheduling but should not silently rewrite a published fixture.
Where this lives in LeagueArc
- Product area
- Venues and Schedule Wizard
- Access
- League administrators
- Records affected
- Venue and BlackoutDate records plus season games
- Data boundary
- The active organization; schedules are also league and season scoped
Practice without signing in
Use the free tool first; saving or starting a LeagueArc workspace remains optional.