Feature
Referee Scheduling and Management
Finding and assigning referees is one of the hardest parts of running a league. Our tools let officials set their own availability, accept or decline assignments, and get paid on time. Assignors fill every game faster and with less back-and-forth.
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Simple Setup
How It Works
Build Your Official Roster
Invite referees and umpires to create profiles with their certifications, experience level, preferred locations, and travel radius. Import existing lists from a spreadsheet to get started quickly.
Collect Availability
Officials mark the dates and times they are available for the season. They can update their calendar anytime, and the system reflects changes immediately so assignors always have an accurate picture.
Assign Games
The assignment engine suggests the best-fit officials for each game based on availability, certification level, conflict of interest rules, and travel distance. Accept the suggestions or override manually.
Confirm and Pay
Officials receive assignment notifications and confirm or decline. After the game, mark assignments as completed and process payments in batch. Officials see their earnings and payment history in their portal.
Capabilities
What You Can Do
Availability Calendar
Officials manage their own availability through a personal calendar. Block off vacations, mark preferred time slots, and set weekly recurring availability. Assignors see a real-time view of who is free for each game.
Smart Assignment Engine
The system ranks available officials by certification level, proximity to the venue, and workload balance. It flags conflict-of-interest situations, like assigning a referee to a game involving their child's team.
Self-Service Swaps
Officials can request to swap an assignment with another qualified official. The system checks certification and availability before allowing the swap, and the assignor is notified automatically.
Payment Tracking
Define pay rates per game type, level, and role. The system calculates total pay per official and supports batch payment exports. Officials view their game log and earnings in a personal dashboard.
Certification Tracking
Record certification levels, expiration dates, and training completions. The system prevents assigning an official to a game that requires a higher certification than they hold.
Built For
Who Uses This Feature
Assignors
Fill every game slot faster with fewer phone calls and text messages. See real-time availability across your entire official roster, and let the engine suggest optimal assignments so you can approve rather than build from scratch.
Referees and Umpires
Control your own schedule by setting availability and accepting or declining assignments online. See your upcoming games, pay history, and season totals in one place without waiting for an email from the assignor.
League Administrators
Ensure every game has qualified officials. Track no-shows, late arrivals, and performance ratings. Budget accurately with clear visibility into referee costs per season.
Related Feature Pages
Compare adjacent workflows before finalizing your league operations stack.
Frequently Asked Questions
Can officials accept or decline assignments from their phone?
Yes. Officials receive an email or push notification for each new assignment and can accept or decline with a single tap. Declined assignments return to the open pool for reassignment.
How does the system handle last-minute cancellations?
When an official cancels, the system immediately notifies the assignor and suggests replacements based on availability and proximity. An urgent notification can be sent to all qualified officials for the fastest response.
Can I track mileage and travel reimbursement?
Record venue locations and official home addresses to calculate travel distance automatically. Apply per-mile reimbursement rates and include travel pay in the batch payment export.
Does the system prevent conflict-of-interest assignments?
Yes. Link officials to the teams they are affiliated with, whether as a parent, coach, or board member. The assignment engine automatically avoids placing them on those teams' games.
Can I rate or review officials after games?
Admins and coaches can submit confidential ratings after each game. Ratings are visible only to assignors and administrators and can factor into future assignment decisions.
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